- Standard Operating Procedure: details database security, de-identification of data, access to identified data, data delivery, and data use agreement.
- Data Use Agreement: all users must agree to these parameters of data usage.
- MSDW Database Access Agreement: all users requesting direct database connection must submit the access agreement.
- Chargeback Policy: custom Data Warehouse programming is charged at $180/hour (see policy provisions and applications)
Data Use Agreement
All publications need to include the following language in the acknowledgments section: “This work was supported in part through the Mount Sinai Data Warehouse (MSDW) resources and staff expertise provided by Scientific Computing and Data at the Icahn School of Medicine at Mount Sinai.”
For Human Subjects research uses, I certify that I have completed Mount Sinai training required by the Program for Protection of Human Subjects (PPHS), and agree to abide by all PPHS requirements pertaining to access, storage, sharing and review of data.
I will limit my review of data elements in the Data Warehouse, or any Data Marts, to only those data elements and date ranges in the scope of my Institutional Review Board (IRB) approved project, or for authorized Hospital uses as necessary to carry out my job responsibilities.
For any custom reports or datasets that I request, I will limit my request to only those data elements and date ranges in the scope of my IRB application and approval, or for authorized Hospital uses as necessary to carry out my job responsibilities.
When using data provided without identifiers for research purposes I will not attempt to re-identify patients from any data that I may see in the Data Warehouse or any Data Marts or reports. This restriction applies to all uses, including data being used in preparation of a project, or for purposes of research that is considered not federal regulated human subjects research.
For any Identified Data Marts (i.e., containing Protected Health Information/PHI), data sets, or reports made available to me, I will exclude any subjects personally known to co-investigators or me, except in a formal provider/patient relationship.
Data supplied for projects with IRB approval shall not be re-used or re-disclosed without explicit permission from the IRB.
I certify that I understand and agree to abide by the guidelines of the PPHS, the rules and regulations of the Mount Sinai Health System, and all applicable federal and state laws and regulations.
I certify that any MSDW or Data Mart individual account access provided to me will be used only for my individual use and will not be shared with others or used by automated processes.
I certify that any generic (i.e. non-individual) account access provided to the MSDW or Data Marts will be used exclusively for its designated automated process and its pre-approved purpose and will not be used by any individual for connecting, retrieving, or modifying data.
I certify that any required modifications to the structure or data in the MSDW or Data Marts will be requested to and performed by the current MSDW team members exclusively.
I certify that any account access to the MSDW and Data Marts will not be used for access to other external data sources and will not be used for processing of data external to the MSDW and Data Marts.
I understand that all access is audited, and that unauthorized access or inappropriate usage of data may result in disciplinary action up to and including termination.