Occupational Health and Safety Questionnaire “Renew Button” Introduced

As you are aware, for all personnel having direct or indirect exposure to laboratory animals, the Public Health Service Policy on Humane Care and Use of Laboratory Animals IVA.1f requires Institutions involved in biomedical research to have an Occupational Health and Safety Program (OHSP) aimed at protecting the health of personnel who have direct or indirect exposure to laboratory animals. The Occupational Health and Safety Questionnaire that exists online via Sinai Central must be completed annually.

In an effort to facilitate annual renewals, a “Renew Button” has been introduced. The renew button will allow all members of the research team to:

  1. Submit the form ‘B’ to the Employee Health Service (EHS) annually for review
  2. ‘Renew’ option will be available for the life of the protocol (until final report is submitted).

As a reminder, non-compliance in the timely filing of the OHSQ could delay the approval of IACUC Applications.

If you have any questions regarding the Occupational Health and Safety program or the Questionnaire please contact the Employee Health Service (212-824-7014), the Biosafety Officer (212-241 -5169) or the IACUC Office at 212-241-0153.

IACUC Full Board Protocol Submission Deadlines Posted for 2018 Meetings

The Institutional Animal Care and Use Committee (IACUC) meets every two weeks to review protocols requiring Full Board Review (FBR) and have now posted their new schedule of full board protocol submission deadlines (click here to access). For review at a FBR meeting, researchers must submit their applications by the submission deadline. If a submission deadline should occur on a weekend or holiday, applications will be accepted the next business day. The IACUC reserves the right to move a protocol to the next meeting within the same month where required.

For more information about the MSHS IACUC and IACUC applications, researchers can visit the IACUC website. Please contact IACUC@mssm.edu, if you have any questions.


Change in Process for Updating Personnel in IACUC Submissions

Beginning with the implementation of the new Ideate system for IACUC submissions, the IACUC office no longer manages personnel requests via email. Investigators should use the online form at http://osticket.mssm.edu/support/open.php and select the help topic “Ideate/New Personnel Request.” This will ensure that requests are routed as efficiently as possible. If you have any questions or need additional information about IACUC processes and procedures, please contact the IACUC office at iacuc@mssm.edu or 212-241-0153.

Join the Ideate Yammer Group

The recently launched Ideate Yammer group is your source for timely updates on Ideate, Mount Sinai’s system for electronic submissions to regulatory compliance offices including the Program for Protection of Human Subjects (PPHS), the Radiation Safety Committee (RSC), the Institutional Biosafety Committee (IBC), the Investigational Drug Service (IDS), the Clinical Research Unit (CRU), the office of Financial Administration for Clinical Trials Services (FACTS) and the Institute for Animal Care and Use Committee (IACUC). On Yammer you will find notices about upcoming go-live events, instructional videos, tips and tricks, announcements on unplanned or unexpected system downtimes, and answers to any questions you may have about using the system.

Yammer is an enterprise social network that encourages collaboration and communication. You can engage in conversations and view what your colleagues have posted.  All groups are located on the left hand side of the screen.  If you have questions about Yammer, join the “Yammer 101” group where you can find helpful tools and tips on how to get started.  Feel free to post your Ideate questions to Yammer and join the conversation!

Visit this link to sign up for Yammer:

Once you are signed up for Yammer, visit this link to join the Ideate conversation:

A Brief Refresher on IACUC Functions and IACUC Forms

All activities involving the use of vertebrate animals require prior approval by the IACUC.

Federal regulations require that any activity involving the use of live vertebrate animals in biomedical research, training, or teaching must have prior IACUC approval. The IACUC mandate is to oversee and evaluate all aspects of the Institutional program for animal care as use. This includes all research and educational activities involving animals, as well the veterinary care program.

In order to secure approval, applicants must submit an IACUC Application describing the value of the animal research to human or animal health, design of the study, rationale and justification for using animals, choice of species, alternatives to the use of animals, animal procedures and how the welfare and well-being of the animals is going to be ensured during the course of the study. 

IACUC Applications
There are only two types of IACUC forms: one for the Initial Application and a shorter one for a yearly Progress Report. Both forms are logic-driven, user-friendly, state of the art electronic documents available on line via the Ideate portal: https://ideate.mssm.edu/home. Submission, processing, and review of IACUC applications are all done on line.

Ideate Portal
Learning how to access and use the Ideate portal forms requires attending a brief training session offered weekly by IT trainers. At such sessions users receive an ID and password to the portal. The schedule of training sessions is posted at http://eolas.mssm.edu/e-learn/. This site also has online training modules on how to complete and file IACUC application.

Where to find help with IACUC forms
Help is available from the IACUC office (212-241-0153, e-mail: iacuc@mssm.edu). The IACUC strongly recommends consultation with CCMS Veterinarians (212-241-3008) prior to filing an Application to ensure that appropriate measures are taken to minimize pain and/or distress to experimental animal. Consultations with CCMS Veterinarians are required for studies involving large animals (e.g., non-human primates, pigs, sheep). Consultations with the Biosafety (212-241-5169) and with the Radiation Safety Officers (212-241-2269) are required for studies involving the use of hazardous biological, chemical or radioactive materials.

Where to find help for problems with the Ideate system
Users encountering technical problems in completing or submitting IACUC forms should contact immediately the IT department at ideate@mssm.edu.

Review of IACUC Applications
The IACUC may approve, withhold approval, or require modifications of any proposed activity related to animal use and care before issuing a final approval. An integral part of the IACUC review is also a risk assessment and occupational safety evaluation by the Institutional Safety Officers and by the Institutional Biosafety Committee. Final IACUC approval is granted after all reviews have been completed and PIs have responded adequately to all requests for modifications of a protocol. Approvals are granted for a period of 3 years; for the second and third year of such period, only a Progress Report is required at the beginning of each project year. At the expiration of the 3-year approval period, PIs must submit a new IACUC application.

For additional information, contact the IACUC office at 212-241-0153, Monday-Friday, 9am-5pm or via email at iacuc@mssm.edu.