Request for Applications for Mentored Career Development Awards

The KL2 mentored career development program, a part of Mount Sinai’s ConduITS, Institutes for Clinical and Translational Sciences, has announced the solicitation of applications from junior faculty and post-doctoral fellows for the KL2 Scholars awards for 2017. The award’s application process is described in detail in the 2017 KL2 Faculty Scholars Award RFA.  Interested faculty and fellows can also refer to the 2017 KL2 Awards FAQ, CV Format MSSM, Detailed Budget template, and Letter of Intent documents for additional information. Applicants should be committed to careers in clinical translational research and must be nominated by their Department chairs or Institute directors.  Departments, Divisions, and Institutes are encouraged to collaborate in ways that jointly sponsor award recipients.  Two to three 2-year NIH funded awards are being offered for 2017 and the application timeline is as follows:

  • December 5th, 2016 – Structured letter of intent (LOI) must be emailed to by 4 PM
  • February 3rd 2017 – Full Applications must be submitted by 4PM.  Electronic (email) submission is required ( ). Please see the RFA for details regarding the complete application.
  • September 2017 –  award notifications
  • November 1st, 2017 – Start of funding

 For questions and application advice: Please contact Fatima Nabizada-Pace at (212) 824-7264 or Christine Acevedo (212-824-7014) or


GCO Helpful Hints – Be a NIH Super Hero! Top 9 Ways to Avoid Potentially Fatal Foibles


GCO Sponsored Programs Education Director Allison Gottlieb’s little super hero ready for action!

Have you ever thought about quitting your day job for something more exciting and meaningful like the life of a super hero where you can take down evil villains while traveling the world at supersonic speed through fire, flood, earthquake, and wind storm?

Yes, that thought has crossed my mind once or twice but I always got cold feet at the prospect of getting bogged down by a technical snafu, like the door in the telephone booth jamming as Superman completed his costume change or Spider-Man’s under the wrist web gizmo malfunctioning.  It’s always those technicalities that can bring down an operation.  Lucky for us at Mount Sinai, our PIs don’t need to quit their day job but can remain super heroes on their own turf while avoiding those seemingly petty but potentially fatal foibles.

Here is a list of GCO’s top technical and administrative errors that will stop your NIH competitive application dead in its tracks like the Bat Mobile running out of gas or stalled on the road.

By the way, that is a photo of my son ready to battle the bad guys or perhaps NIH cyber application moles? (For those into important details, you might notice the remnants of the energy boosting power snack, chocolate, on the super hero’s face.)

#1 Driving without GPS or a Road Map? Use GCO’s Application Submission Checklist and Instructions

Use GCO’s Application Submission Checklist and Instructions each and every time you submit to the GCO (i.e., think words of encouragement and not a requirement).  There are 20 steps listed that may be applicable to your application.  Miss a step like forgetting your InfoEd eForm or all the subaward documentation or  your co-investigator has an expired FCOIR education certification? Your Bat Mobile has stalled on the road and is sinking in quicksand fast.

#2 Selecting Your Destination?  Remember to Use the NIH Assignment Request Form and NOT a Cover Letter

For those super hero vehicles that must be parked in the garage of a specific study section, remember to use the new NIH Assignment Request Form and not a cover letter.  You would select this optional form in the InfoEd SetUp questions.  Please see complete Instructions for the Assignment Request Form on the NIH site.

#3 Attention PIs and Mentors – Forgot your ID?  It’s called “Sponsor Credentials”

PIs and mentors must enter their eRA Commons ID into InfoEd.  You would enter the information in “My Profile” in “Sponsor Credentials” section. Another option is for staff working on the application to  add it in “Sponsor Credentials” box right in the Personnel tab for the investigator.  Without it, it’s like being pulled over on the side of the road for driving without your ID.  In this case, you can’t even return home. You’re just stuck out there on the open road in the hot blazing sun. Need an eRA Commons ID? E-mail, indicate your role on the project and the GCO will assign one to you.

#4 On the Wrong Road from the Get Go?  Check to Make Sure the NIH Institute / Center Will Accept your R03 or R21 Application or other non-R01 parent application

Did you know that not all NIH Institutes and Centers (IC) accept the R03 and R21 and other non-R01 applications in response to a Parent Announcement? When reading the Parent Announcement, you’ll see right at the top the “Components of Participating Organizations” section, which means the institutes/centers that will accept the application.  ICs that do not participate in the announcement will not consider applications for funding.

#5 Are these Human Subjects in My Super Hero Vehicle? What are Specimens?

Are human samples expedited, exempt, or not human subjects research?  The confusion is especially prevalent around coded or deidentified specimens. Please follow the first FAQ to help make the determination:

#6 Toll Bridge Ahead – New Enrollment Tables and Differences in Planned vs. Cumulative Enrollment

Planned means prospective enrollment; cumulative means you are using previously collected samples/specimens/data (for example, if using a biorepository). There are different instructions for completing the tables, depending on which type of enrollment is selected. For example, if you select “Planned”, but input numbers into the “Unknown” category, it generates an error, as this column is only for cumulative enrollment.  (GCO has a fill list of table validations available upon request.)  Can one select both “Planned” and “Cumulative” on the same table? No, this is not possible. It has to be either or; if using both, then two tables, one for each type of enrollment, is required.

#7 Want to Race Through the NIH Cyber Highway at Warp Speed During Rush Hour? Even Super Heroes Must Follow Traffic Rules

The warp speed button on everyone’s super hero vehicle has been disabled by Management.  It is purely ornamental and doesn’t work.  The GCO must be in receipt of the COMPLETE AND FINAL proposal, including completed and signed Conflict of Interest and Suspension and Debarment forms 5 business days prior to the NIH deadline by 11 am to guarantee an on-time delivery to NIH. In addition, please see NIH Competitive Application Due Date Information.  There always seem to be unforeseen circumstances so do plan ahead and submit on time.

  #8  Change the Radio Dial on Your Bat Mobile from the Biosketch Blues to Something More Upbeat?

GCO reminds PIs and staff in the review process that many items must be removed from the Biosketch page like pending awards, or grants completed more than 3 years ago, or completed projects that are listed as still active.  You might want to get a jump start on the process by reviewing the Biosketches prior to submission to the GCO. Please see the NIH Biosketch Instructions and Sample pages.

 #9  File Attachments: Beware of the “&” and Really Looooooooooooooooooong Attachment Titles 

Your InfoEd file PDF file attachments that get exported into the NIH forms are like little passengers in your Bat Mobile. They need to be loaded in just right.  Please follow these Dos and Don’ts adapted from:


  • Save all document attachments with descriptive filenames of 50 characters or less (including spaces).
  • Use unique filenames for all attachments in an application (or within a component of a multi-project application).
  • Use any of the following characters: A-Z, a-z, 0-9, underscore, hyphen, space, period, parenthesis, curly braces, square brackets, tilde, exclamation point, comma, semi colon, apostrophe, at sign, number sign, dollar sign, percent sign, plus sign, and equal sign.
  • Use one space (not two or more) between words or characters and do not begin the filename with a space or include a space immediately before the .pdf extension


  • Use the ampersand (“&”) since it requires special formatting.

Questions about Sponsored Projects?  Please click here for a listing of Departmental Grants Specialists at the GCO who can assist you.


Funding Opportunities from the Department of Corporate and Foundation Relations

The Department of Corporate and Foundation Relations of the Mount Sinai Development Office provides this curated list of funding opportunities to find faculty who may be interested and to offer assistance with the application process. Please see below for some of their upcoming deadlines, and contact them at, if you would like to find out more.

Melanoma Research Alliance:
The Melanoma Research Alliance (MRA) announces a Request for Proposals (RFP) soliciting high-impact translational research from scientists and clinicians around the world. The RFP calls for ideas that have the potential to lead to near-term clinical application in melanoma prevention, detection, diagnosis, staging, and treatment.

  • Proposals will be accepted for Young Investigator Awards, Established Investigator Awards, Pilot Awards, and Academic-Industry Partnership Awards (for Established Investigators).
  • Principal Investigators (PIs) must hold a full-time faculty appointment at the level of Assistant Professor (or equivalent) or above at an academic or other non-profit research institution within or outside the United States
  • Proposal deadline: October 21, 2016 at 5 PM ET

Pershing Square Sohn Cancer Research Alliance 2017 Prize:
The Pershing Square Sohn Cancer Research Alliance (PSSCRA) will open applications for its 2017 Prize on October 3rd, 2016. At least five New York based scientists will be selected, to enable them to pursue groundbreaking research at a stage when traditional funding is lacking. As part of the program created around the Prize, winners will be introduced to a mentor in the pharmaceutical industry and will present their work to scientific and business audiences.

  • $200K/yr for up to three years
  • Applicants must have between 2 to 8 years of experience running their own laboratories and must have a PhD, MD or MD-PhD (or equivalent).
  • Letter of intent deadline: November 7, 2016

American Society of Nephrology Funding for New Investigators:
The ASN Foundation for Kidney Research awards these grants to advance the independent careers of young investigators in biomedical research.

  • Career Development Grants for New Investigators
  • Next deadline cycle will open on October 19 and close on December 14, 2016 at 2 PM
  • Please see website for additional funding opportunities and schedules

American Federation for Aging Research 2017 Grants:
Since 1981, AFAR has provided over $160 million to nearly 3,200 talented investigators and students. AFAR offers grants at all different levels of investigation, from student to senior investigator.

  • Deadlines and amounts are varied, please see website for details regarding specific grants

Pancreatic Action Network 2017 Research Funding Opportunities:
Five funding mechanisms are now accepting applications from postdoctoral fellows, junior independent researchers and senior investigators. We are also announcing our two new targeted grants (in early detection and precision medicine) that will open in December.

  • Projects are normally funded for a period of four years, in the range of $750,000 over the term of the project.
  • Deadlines: Various, please see website

Sidney Kimmel Foundation Kimmel Scholar Awards:
The Kimmel Scholar Award is a two-year, $200,000 award given to promising young cancer researchers.  Of the 15 annual Awards, ten are typically given in the fields of basic cancer research and five for translational science.  Please review the Application FAQs for additional information regarding eligibility and selection.

  • Deadline TBD, application process has not yet opened online, but will be opening in early-mid September.


xTRACT Support for September 25th NIH Institutional Training Grant Deadline

If you are planning to submit an institutional training grant for the September 25th NIH deadline, you are invited to contact Allison Gottlieb at, for a one-on-one training on using “xTRACT,” a software module in eRA Commons, still in pilot phase, that generates the required tables.

In addition, below are other NIH institutional training grant table resources.

Please stay tuned for emails and additional information about updates relating to the January 2017 deadline.


NIH Loan Repayment Program (LRP) – Paying Education Debt? Start saving $70,000

Are you a U.S. citizen, U.S. national, or permanent resident who spends and will continue to spend at least 20 hours per week on research?  Do you have a doctoral degree (M.D., or Ph.D. or equivalent)?*  Is your educational debt at least 20% of your annual salary?

If the answer is YES to all of the questions above, you are encouraged to apply to the LRP and first register for the upcoming webinar on Thurs, 9/15 from 4 to 5:30 pm.  Click on NOT-MD-16-010 for further information.

The LRP application cycle deadline starts 9/1/16 and ends 11/15/16 (8:00 pm EST).

NIH LRP Resources

  • Extramural Loan Repayment Program for Clinical Researchers (LRP-CR) (NOT-OD-16-138)
  • Extramural Loan Repayment Program for Pediatric Research (LRP-PR) (NOT-OD-16-139)
  • Extramural Loan Repayment Program for Contraception and Infertility Research (LRP-CIR) (NOT-OD-16-140)
  • Extramural Loan Repayment Program for Health Disparities Research (LRP-HDR) (NOT-OD-16-141)
  • Extramural Clinical Research Loan Repayment Program for Individuals from Disadvantaged Backgrounds (LRP-IDB) (NOT-OD-16-142)

* All LRP recipients must have doctoral degrees with the exception of the LRP-CIR for Contraception and Infertility Research.


NIH Changes to Application Forms – Phase 2 Now In Effect for Apps Due 5/25/16 and Later

NIH changes for competitive applications with due dates of 5/25/16 and after, also referred to by the NIH as “Phase 2,” are now in effect.  These latest changes primarily center around new NIH forms in the application set for different application types (e.g., all applications, career development awards, institutional fellowships, and training grants).  Please refer to the NIH Notice NOT-OD-081 and the “Significant Changes” section of NIH Form D Application Guide.  For more information, please email


What the GCO Actually Does Need From You in Your InfoEd Application

Last month GCO issued a Helpful Hints e-column on “What the GCO Doesn’t Need From You in Your InfoEd Application,” which generated some enthusiastic feedback.  So the GCO decided to let the pendulum swing the other way by offering you the Helpful Hints companion column, “What the GCO Actually Does Need From You in Your InfoEd Application.”

Here’s a list of the Top 9 Items the GCO needs to keep your project on track, in shape, and administratively healthy.

  1. Your Research or Sponsored Project Application

This one might be obvious since the GCO is the centralized office for research and sponsored project applications, but it must be not so obvious since it’s making its way to the #1 slot on this list. The list below highlights some of the more obtuse GCO submissions.  Needless to say, it is not exhaustive.

  • New Sponsored Project Application – The actual entire application.
  • Industry Sponsored Clinical Trial  – The company written protocol; GCO doesn’t need the Investigator Brochure.
  • New Project Where You (i.e., Mount Sinai) are the Sub-Award on Someone Else’s Project – Statement of Work (SOW) and relevant parts of the application if the SOW does not provide adequate information.  Refer to GCO’s Policy/Procedure Memo When Mount Sinai is the Subawardee for more information.
  • New internally funded / unfunded study – The protocol that you or a colleague wrote.  You may also use the HRP-503 Protocol Template if the project is going to the IRB.  But please, don’t give the GCO all the IRB forms.

Rule:  Whatever documentation the funding agency is asking from you, please submit that to the GCO.

  1. Your Progress Report

What is the use of a Progress Report application without a progress report?  This one is actually equally tied for the #1 slot but let’s make it # 2 to make this communication more art than science. More obtuse examples are outlined below.

  • Projects where the external funding agency requires a progress report every year- the actual entire external progress report.
  • NIH 1st No Cost Extension – Make it easy and complete this NIH 1st Time No Cost Extension and Progress Report Form.
  • Non-Competitive Continuation Where You (i.e., Mount Sinai) are the Sub-Award on Someone Else’s Project – SOW or confirmation of No Change in the SOW; and a Progress Report.  Refer to GCO’s Policy/Procedure Memo When Mount Sinai is the Subawardee for more information.
  • Internally funded study continuation or externally funded without a requirement for a progress report from the funding agency –  A progress report that you write yourself.

You may also use the HRP-212 Continuing/Final Review Progress Report if the project is going to the IRB. But please, don’t include all the other IRB forms.

Rule: When reading this column, apply the rule in #1 to # 2 too.

  1. E-Form

Forgot to click on the link at the bottom of the Internal Documents tab, choose the appropriate 1 of 2 e-forms, and complete it?  Not a problem.. The GCO will just submit your multi-million dollar InfoEd application back to after you moved major mountains to get 5 departments to sign off in 10 minutes flat and burned all your political capital to go through this routing process once again.  There’s no other workaround.  The GCO has in earnest tried.  Please remember the form and the right one at that too.  GCO takes no pride in the power of the reject button.

  1. Investigator Form (IF)  #

Think bold.  When you insert that # in your E-form, it’s like you’ve built a bridge between two cyberspace universes – InfoEd and Sinai Central, enabling your designated GCO Grants Coordinator to  transverse these parallel systems as he/she goes along methodically checking that the appropriate personnel signed off on the Sinai Central forms for your project.

Added the IF # to the box in the E-form?   Take a deep breath, internalize your achievement, and move on to the next item on the list.

Did you, by chance, insert last year’s IF #, an IF # from another project, or some other alien UFN (unidentifiable form number)?  It’s like you’ve created a volcano of confusion which can cause a meltdown of both staff as well as the actual cyberspace universes you truly seek to bridge.  New Info Ed submission = New IF #.  We’re moving on.

  1. Signed Conflict of Interest (COI) Forms and Suspension and Debarment (S&D) Form, if applicable

Now that you’ve got the IF # squared away, don’t forget the GCO can’t review your InfoEd application until all the appropriate personnel have electronically signed off on the Sinai Central COI and S&D forms (when S&D is applicable).  You don’t need to add any extra documentation in the InfoEd application.

Allison Gottlieb of the GCO reports, “If I had a nickel for every time a GCO Grants Coordinator issued an ‘Incomplete COI’ email to a PI, I’d be able to pay for private school college tuition for all my kids and that’s a lot of kids. Donations, anyone?”

Seriously, you are empowered in your spare work time to check Sinai Central to see if the investigators have signed the forms and follow up with them if you see “Status: Not started” or some other equivalent, worrisome term.   What do the statuses mean? How do you go about checking?  Go to the IF Instructions for more information and helpful tips.

  1. Up to Date Certification of COI Education Module for all Investigators

The GCO is the institutional gatekeeper for research and sponsored projects and reviews compliance with both external and internal regulations for each project under review, and that includes whether investigators are COI certified.   You don’t need to include anything extra in the InfoEd application for this requirement.

But what you can do is be proactive and check that the investigators’ education certification on your project has not expired.  It is good for four years.  How to check and what to do if it is expired?  Refer to the Sinai Central COI Education Module section of the Application Submission Checklist Instructions.  GCO must notify the COI Office of investigators who are not certified and must also remove them from NIH projects.

  1. Project with Subawards? Don’t Forget all the Subaward Documentation

This would make for a good class but until then, please do refer to GCO’s subaward policy/procedure memo.  There’s a list of what’s required. Take heed of all of the “show stopper” information in there.  Failure to include required items can result in removal of the subaward from your project.

  1. Less is Not Always More.  Include the Triple Signed Cost Sharing Memo if You Need

“Don’t worry,” your co-investigator reassures you.  “I’ve got this one covered. I’m working for free on your project.”  That might sound simple and save you the money that you need to use for something else on the project BUT you now need to jump through three administrative hurdles worth of signatures and include the signed cost sharing form in your InfoEd Application.  If you’ve put an investigator on with effort and no salary and cannot procure a triple signed cost sharing form documenting that some internal fund (i.e., not another grant fund) somewhere in the school/hospital is actually covering the cost, the GCO has no choice but to remove the investigator from your project.  Please review the cost sharing policy for more examples of cost sharing and general policy/process information.

  1. New Competitive Application to Say … the Chamber Music Society of America testing whether chamber music orchestra members are more calm and composed than heavy metal artists? Due tomorrow, but not getting funded for a year?  Wait before you submit that IRB application! GCO’s got an easier initial step.

Include a compliance waiver form signed by the PI with your InfoEd application, which explains that if the project will be funded, the PI will submit to the PPHS Office at a later time, and of course not rush the PPHS Office for immediate review if the PI forgets.  If this project were, say, with chimpanzee and zebrafish musicians, you can use the waiver form for the down the road IACUC submission too.

For additional criteria for the use of the waiver form refer to the Compliance (PPHS/IACUC) section of the Application Submission Checklist Instructions.

Got any other useful advice for your fellow investigators?  Feel free to send to to include in a future GCO Helpful Hints column.


FACTS Office Launches Budget Negotiation Services for Industry Sponsored Research Studies

The Financial Administration of Clinical Trials Services (FACTS) office is pleased to announce the availability of budget negotiation services for industry sponsored research studies. With the recent addition of specialized staff, FACTS can now assist with the development and negotiation of budgets by doing a complete comprehensive review of the protocol in order to identify the best estimate of costs to conduct clinical research. The staff will work with the Principal Investigator and study team to identify all internal budget needs based on fair market value.

Please call the FACTS office at 646-605-7251 or email to discuss these services.


Funding Opportunities from the Department of Corporate and Foundation Relations

The Department of Corporate and Foundation Relations of the Mount Sinai Development Office provides this curated list of funding opportunities to find faculty who may be interested and provide assistance with the application process. Please see below for some of their upcoming deadlines, and contact them at if you would like to find out more.

Arnold and Mabel Beckman Foundation Young Investigators Program:

The BYI program funds promising young scientists early in their careers who have not yet received a major award from another organization. Projects proposed should be truly innovative, high-risk, and show promise for contributing to significant advances in chemistry and the life sciences.

  • Projects are normally funded for a period of four years, in the range of $750,000 over the term of the project.
  • Letter of Inquiry deadline: Late spring 2016
  • Please contact us if interested.

Damon Runyon Rachleff Innovation Award:

The Damon Runyon-Rachleff Award is designed to provide support for the next generation of exceptionally creative thinkers with “high-risk/high-reward” ideas that have the potential to significantly impact our understanding of and/or approaches to the prevention, diagnosis, or treatment of cancer.

  • The initial award will be for two years, at $150,000/yr, with the opportunity for up to two additional years of funding, for a potential total of $600,000.
  • Application deadline: July 1, 2016

Helen Hay Whitney Research Fellowships:

The Helen Hay Whitney Foundation supports early postdoctoral research training in all basic biomedical sciences. To attain its ultimate goal of increasing the number of imaginative, well-trained and dedicated medical scientists, the Foundation grants financial support of sufficient duration to help further the careers of young men and women engaged in biological or medical research.

  • Candidates who hold, or are in the final stages of obtaining a PhD, MD, or equivalent degree, and are seeking beginning postdoc training in basic biomedical research are eligible to apply. Candidates should have no more than one year of postdoc research experience at the time of the deadline for submission; received a PhD (or equiv) no more than two years before the deadline; or received an MD no more than three years before the deadline.
  • The current stipend/expense allowance is: $51K in year 1, $52K in year 2, and $53K in year 3, with a research allowance each year of $1500.
  • Application deadline: July 1, 2016


NIH Phase II Application Changes (Forms D) for Competitive Applications with Due Dates on or After 5/25/16

Important NIH application changes (Forms D) are in effect for competitive applications with due dates of 5/25/16 or later.  You may wish to review the “Significant Changes” section of the Forms D Version Application Guide or NIH’s reminder notice NOT-OD-16-081, which summarizes the changes.

Please be reminded that PIs submit NIH single project applications (e.g., New R03, Resubmission K08, Competitive R01) and other federal sponsored projects (e.g. new AHRQ grant) through InfoEd directly as “System to System” submissions.  Do not log onto the federal to submit these applications.