Centralized FedEx Service Established

The Office of Research Services is pleased to announce that its piloted process for shipping biological substances for clinical trials via FedEx at Icahn School of Medicine at Mount Sinai has facilitated nearly 2000 shipments since its pilot in April 2016. Mailroom Assistant Manager Sybil Allen reports, “the program has been a great success, and I work very closely with the Manager at FedEx, who makes sure that the packages are picked up on time.” Due to consistently positive feedback and increasing traffic, growing to an average of 40 packages per week in recent weeks, this initiative is now available on an ongoing basis.

Clinical trial shipments with a FedEx pre-paid label can be dropped off at the mailroom by 4:00pm for same-day shipping. Any FedEx shipments after 4:00pm will continue to be the responsibility of the research team. The mailroom is located on the SB Level of 5 East 98th Street, and Assistant Manager Sybil Allen can be reached at (212) 241-6161 (x46161).

For all shipments, the study team must ensure the shipper is IATA Certified and that the label and packaging are in compliance with current regulations for shipping biological substances (http://www.un3373.com/info/regulations/). If you have any questions about shipping biological substances, please email Mark Matthews, Director of Environmental Health and Safety, at mark.matthews@mssm.edu.

If you have any questions regarding this process, please open a ticket with your question to the Office of Research Services via Research 411.

Centralized FedEx Shipping of Biological Substances for Clinical Trials

On April 14, 2016, the Office of Research Services (ORS) announced a new pilot process for centralized FedEx shipping of biological substances for clinical trials at Icahn School of Medicine at Mount Sinai.

Effective Monday, April 18, 2016, clinical trial shipments with a FedEx pre-paid label may be dropped-off as follows:

  • Location of drop-off:  Mailroom on the SB Level of 5 East 98th Street
  • Drop-off Time:          On or before 4pm, Monday thru Friday
  • Mailroom Contact:     Assistant Manager Sybil Allen (212) 241-6161 (x46161)

Packages must be dropped off with a FedEx pre-paid label by 4:00pm to ensure same-day shipping. Any FedEx shipments after 4:00pm or on the weekends will continue to be the responsibility of the research team.  For all shipments, please ensure the shipper is IATA Certified and that the label and packaging are in compliance with current regulations for shipping biological substances (http://www.un3373.com/info/regulations/).

This initiative, which was developed in response to feedback from our research community, seeks to establish a more streamlined process for using FedEx for clinical trial shipments.  The pilot process will be reviewed after three months to ensure it has made a positive impact for our investigators and research staff.

If you have any questions about shipping biological substances, please email Mark Matthews, Director of Environmental Health and Safety, at mark.matthews@mssm.edu.

If you have any questions, concerns or feedback regarding this pilot process, please reach out to Sonia Kleiner-Arje, Director, Office of Research Services (ORS), at sonia.kleiner-arje@mssm.edu or 212-824-7640.