Helpful Hints – Summer Time and NIH Other Support

...Oh summer time,

… a beautiful time of year to relax in the sun by the beach listening to the restorative sounds of the ocean waves or at least dream about it while stuck in your clammy cubicle at work. 
… Oh summer time,

… a slower time to get to know each other better or at least to daydream about that opportunity. 
… Oh summer time,

… no time like the present to talk about how the NIH wants to get to know you better, dear senior/key personnel, through a document they call the “Other Support” page.

One type of Other Support page that the NIH wants is requested before the NIH might make that exciting award for new, resubmission or renewal applications as part of the Just In Time (JIT) process. The other type of Other Support page wants is part of the annual RPPR (i.e., non-competing) application process.  You can find instructions and helpful samples of both Other Support types here.

The Other Support (OS) page is not a portion of your Biosketch repackaged.  Pay attention to the details below and may you be rewarded with a more timely award and fewer delays in the process.

Ever hear of the “Overlap” statement that goes at the bottom of each Other Support page?  Be sure to read all about it in section “1.8 Other Support” in this NIH Supplementary Instructions document.

Other Support Page: New, Resubmission and Renewal Applications
Do Include:

  • Both active and pending sponsored projects.
  • A page for each Senior/Key Personnel.
    Is there a subaward on your project? Don’t forget to get their pages too. Same rules above and below apply for the subs.
  • An OS page for each senior/key person that says “None” if he/she has no active or pending projects.
  • Calendar months effort (e.g., 6 CM) for each sponsored project, not percent effort (e.g., 50%).  Note at Mount Sinai we use “calendar month” effort.  If you’re working with subs, they may use calendar, academic, and/or summer months effort as per their institutional policy.
  • The annual direct cost amount and not the total cost amount for each project.
  • An overlap statement at the bottom even if the overlap is “None.”
  • A commitment overlap statement at the bottom if awarding this new grant will put you over 95% effort on active sponsored projects.  Add a note to the overlap section at the bottom explaining what change you plan to make.
    Read more about Faculty Effort on Sponsored Projects in Sponsored Projects Accounting’s policy.
  • Industry awards (e.g., pharma funded clinical trials) and sponsored projects in no cost extensions.

Don’t Include:

  • The new grant –  the one you have your fingers crossed for funding.  Leave that one off.
  • Expired projects.
  • Training grants where you are listed as a Mentor.  However, are you a training grant director or participating with measurable effort (i.e., check budget – are you listed with effort)? If yes, then yes, do include on the OS page.
  • Prizes or Gifts or Major/Minor User Status on Equipment Grants.
  • Other significant contributors unless their involvement has changed so that they now meet the definition of senior/key personnel.

Other Support Page: Research Performance Progress Reports (RPPRs)
Do Include:

  • A page for each Senior/Key Personnel only when
    –  there is a new active project or projects to report on
    and/or
    –  a sponsored project that was previously reported on expired or the person is no longer participating.
    Is there a subaward on your project? Don’t forget to check on their pages too. Same rules above and below apply for the subs.
  • Calendar months effort (e.g., 6 CM) for each sponsored project, not percent effort (e.g., 50%).  Note at Mount Sinai we use “calendar month” effort.  If you’re working with subs, they may use calendar, academic, and/or summer months effort as per their institutional policy.
  • The grant for which you are submitting the RPPR.  When doing so, include the effort that will be devoted in the next reporting period.
  • Active sponsored projects.
    –   Annotate what the change is; which previously active awards ended and/or which previously pending awards are now active.
  • Industry awards (e.g., pharma funded clinical trials) and sponsored projects in no cost extensions.
  • The annual direct cost amount and not the total cost amount for each project.
  • An overlap statement. See the JIT OS section above for more info.

Don’t Include:

  • Any pending sponsored projects.
  • Training grants where you are listed as a Mentor.  However, are you a training grant director or participating with measurable effort (i.e., check budget – are you listed with effort)? If yes, then yes, do include on the OS page.
  • Prizes or Gifts or Major/Minor User Status on Equipment Grants.
  • When there are only changes in levels of effort of active support.  Let’s say your co-investigator reported last year that her effort on a grant was 15% and now it’s 10%. If that’s the only change, don’t submit the Other Support page.
  • Other significant contributors unless their involvement has changed so that they now meet the definition of senior/key personnel.

Now that we’ve got the Other Support page squared away for now, here’s one final wistful note about summer…

… Oh summer time, stay with us longer.  How we enjoy you so.